Default ROT Rules for Shinydocs Pro

Shinydocs Pro ships with the following rules for defining redundant, obsolete and trivial (ROT) content in your data sources.

ROT category	Rule name	Date condition	Metadata condition	Rule description
Obsolete	log	Created Date older than 6 months ago	File extension: .log	Old log files.
Obsolete	event_log	Created Date older than 6 months ago	File extension: .evtx	Windows Event Viewer logs are useful for troubleshooting systems, but do not provide much value (if any) after resolution.
Obsolete	packet_capture	Created Date older than 6 months ago	File extension: .pcapng, .pcap, .har, .saz, .bfr, .ncf, .ncfx, .snoop	Packet capture logs are common for IT to keep while troubleshooting network problems. Once the issue has been resolved, these logs do not have value to the business.
Trivial	calendar	Created Date older than 3 months ago	File extension: .ical, .ics, .ifb, .icalendar	Common calendar event files that can be downloaded. These files are generally used once to import into a calendar (Exchange, Apple Calendar), once they are imported the file no longer has use.
Trivial	pirated	N/A	Common pirated media format/containers and keywords	Likely pirated content.
Trivial	windows_thumbnail	N/A	File name: thumbs.db	Windows thumbnail files.
Trivial	empty	N/A	File size: 0 bytes	Empty files.
Trivial	temporary_tilde	Last Modified Date older than 1 week	File name starts with the character "~"	Temporary file commonly left behind by Microsoft Office Products.
Trivial	temporary_file	N/A	File extension: .tmp, .temp, .swp	Temporary file.
Trivial	recycle_bin	Last Modified Date older than 30 days	Parent: \\$Recycle.Bin	Recycle bins can be left behind on file shares. This rule only applies to file system repositories.
Trivial	windows_memory_dump	Last Modified Date older than 3 months	File extension: dmp	Windows Memory Dump used for debugging applications/Windows. These can be made automatically by an application that has crashed.
Trivial	crypto_miner	N/A	File name matches common crypto mining software executables	Executables (.exe) that have a name known to be a crypto miner.
Trivial	crypto_wallet	N/A	File name: wallet, extension: .dat	While crypto wallets can be virtually any extension, the common file name for crypto wallets is "wallet" with the extension ".dat".
Obsolete	cache	Last Modified Date older than 30 days	Folder name: "cache" or with an extension '.cache', folders containing "windows" excluded	Cache directories typically hold temporary data for an application.
Trivial	macos_thumbnail	N/A	File name: ".DS_Store"	Similar to Windows "thumbs.db", left by Mac OS. Contains view options, icon position, and other metadata about displaying folder contents. While these are useful on local drives, they do not function in a file share setting.
Trivial	email_spam	N/A	Email subject: contains "spam" Extension: msg,eml	Spam and junk email filters typically prefix detected spam/junk with "[SPAM]" (or similar).
Trivial	email_no_subject	N/A	Email subject: no subject Extension: msg,eml	Emails with no subject are typically not records and/or contain no business value.
Trivial	email_no_body	N/A	Email body (fullText): no body Extension: msg,eml	Emails with no body are typically not records and/or contain no business value.
Trivial	email_noreply	N/A	Email fromAddress: contains "noreply", "no_reply", or "no-reply" Extension: msg,eml	Emails from an account called "noreply" are typically notifications from services or newsletters.
Trivial	entertainment_media	N/A	Extension: .m4v, .m4a, .azw, .azw1, .mkv, .vob OR parent contains "spotify"	m4v and m4a are common iTunes media file extensions for music and movies purchased via iTunes. azw and azw1 are Amazon Kindle files. Mkv/vob files are common DVD\Blu-Ray copies.
Trivial	game	N/A	See Game Files tab	Most popular video games and emulation files. Some of these file types are used by other applications and have been filtered out.
Trivial	temporary_backup	Last Modified Date older than 30 days ago	File extension: .$$$, .old, .bak, wbk	Temporary backup files. *.wbk - Word Document Backup
Obsolete	flash_media	N/A	File extension: .flv, .fla, .swf except if the name is "socketpool"	Files related to Adobe Flash, typically these files are animations or old web videos. Adobe Flash ended in 2020. Does not match "SocketPool" as that is used by applications and should not be modified.
Trivial	nsfw	N/A	Dictionary of over 500 terms that are generally not suitable for the workplace. Basic Office Files and PDF are excluded from this rule as well as some development file types	Note: The script contains graphic/offensive language due to the nature of the content. Files whose name or folder contains terms that are Not Safe For Work are identified by this script.
Obsolete	windows_registry	Last Modified Date older than 1 year ago	File extension: .reg excludes paths that contain "System32" and "http://Microsoft.NET "	Windows registry files are used to import or report on registry values in the Windows operating system. These files can be used in the automation of application deployments/IT systems or registry backups. Often forgotten about once their purpose has been served.
Obsolete	old_draft	Last Modified Date older than 1 year ago	File name or Folder contains "draft"	Drafts are common when creating digital content, rarely deleted once the final version is complete.
Redundant	email_copy	N/A	File extension: .boe, .box, .eml, .mbox, .mbs, .mbx, .mmdf, .msf, .msg, .nsf, .ost, .pst, .tbb OR Folder named "email archive"	Email Files or folders named "email archive".
Redundant	java	N/A	File extension: .class, .jad, .jar, .java, .jsp, .idx, .cod, .j	Java files.
Redundant	smartphone_software	N/A	File extension: .ipa, .apk, .ipsw	Typical iOS and Android application file extensions.
Obsolete	supersede	N/A	File name: supersede, superseed, supercede, superceded, superseded, superseeded	Files that contain the term "supersed" or "superseded", along with common incorrect spellings.
Obsolete	copied	N/A	File name matches regular expression ".- [cC]opy\.." OR ".\$[0-9]\$.*"	Copy and pasted files typically have "- copy" or "(n)" in their name (where 'n' is the number of copies that already exist in that folder.
Trivial	no_business_value	N/A	File name or Folder name contains terms such as: funny, funnies, wedding, jokes, married, selfie, joke, vacation pictures, dog, dogs, cats, puppy, kitty, cute	No business value.
Trivial	no_extension	N/A	File with no extension	Typically files of importance will have an extension. Note: Directories with application data should be reviewed as they sometimes use extensionless files for their operation.
Obsolete	unused	Last Modified & Creation older than 7 Years		Old files.
Redundant	large_disk_image	Last Modified Date older than 30 days ago	File extension: (See ROT Redundant Large Disk Images) AND File size > 2 GB	Large software disk images.
Obsolete	archive	Last Modified older than 1 year	File path name contains "archive", "archived" or "archives", common Windows and Python directories have been omitted	Files and folders that are outdated as indicated by the user including archive keywords in the file name or folder name.